PRIVACY POLICY
This notice explains what information we collect, when we collect it, and how we use it.
During the course of our work, we process personal data (which may be held on paper, electronically, or otherwise) about you, and we recognise the need to handle it in an appropriate and lawful manner.
The purpose of this notice is to inform you of how we manage your information.
PVG Accounting Services takes the issue of security and data protection very seriously and strictly adheres to the guidelines outlined in the General Data Protection Regulation (EU) 2016/679, which has been applicable since 25th May 2018, along with any domestic laws subsequently enacted.
We process personal information to:
- Carry out accounting services
- Promote and advertise our services
- Maintain our working papers in line with professional requirements
- Support and manage our clients
How We Collect Information and What Information We Collect
We collect information about you:
- During client meetings to discuss your accounting requirements
- Through our letter of engagement, which serves as a contract between us
We may collect the following information:
- Full name
- Email address
- Telephone number
Why We Need Your Information and How It Will Be Used
We require your information to:
- Fulfill our obligations and duties under our contract with you
- Provide you with the services and information you have requested
- Assist you in managing your accounts and taxes
- Conduct due diligence on prospective clients, as required under anti-money laundering regulations
- Inform you of any changes to our services that may affect you
- Support all other operational and business functions in line with our professional responsibilities
Sharing of Your Information
We treat the information you provide as confidential. However, we may share it with:
- Third parties acting on our behalf, such as payroll and accounting software providers or other trusted service providers (you will be notified in advance)
- Regulatory bodies or law enforcement agencies, where required by law
- Other third parties acting for us, but only for the purposes stated in this notice or those approved by you
We will never sell, share, or distribute your information without your consent, unless required by law.
We have implemented physical, electronic, and managerial safeguards to ensure your information is kept secure and protected from unauthorised access. All data is stored within a password-protected and securely encrypted system.
How Long We Keep Your Information
We regularly review data retention periods and will only hold your personal data for as long as is necessary for:
- The relevant activity or service
- Legal requirements (certain types of data must be retained for a specific period)
- Our contractual obligations with you
To ensure your information remains accurate, please inform us of any changes to your contact details, such as your email address or phone number.
Your Rights
You have the right to:
- Request a copy of your personal data held by us
- Request corrections to any inaccuracies in your information
- Request deletion of your personal data
- Object to receiving marketing communications from us
If you wish to exercise any of these rights, please contact us at info@pvgaccountingservices.co.uk.